Program Description:

SPECTRA is a billing system used to track Medicaid eligible students with special health care services that are Medicaid reimbursable and directly related to special education.  It originated in 1990 as one of two pilot projects for the State of Kansas to develop and implement a third party Medicaid billing program. To assist Special Education agencies to access available federal reimbursement for health related services, the schools provides. SPECTRA’S goal is to track the special education students who receive reimbursable services and submit the information to Kansas Medicaid for reimbursement. SPECTRA continues to work with Kansas Medicaid to ensure that Local Education Agencies and Early Childhood Intervention Agencies have a voice in any Medicaid policy changes that will effect the reimbursement for the programs.

SPECTRA currently works with 50 Local Education Agencies and 12 Early Childhood Intervention Agencies. Approximately 12,000 students’ information is processed monthly from the SPECTRA office.  In addition, SPECTRA also provides technical assistance to all Local Education Agencies and Early Childhood Intervention Agencies in Kansas.

Services we offer:

• Presentations about Medicaid billing within the educational setting
• Assistance with obtaining Medicaid provider numbers
• Assistance with cost calculations for fee for service claims
• In-services for staff who will be involved with the billing process
• Electronic student identification for eligibility
• Provide information to parents
• Medicaid billing done electronically to expedite reimbursement
• All records kept for five years and assistance is provided with the auditing process
• Technical assistance and problem solving

How does this benefit schools:
SPECTRA works with schools to process the paperwork to access Federal Medicaid funding.

Contact Information:

Terri Pence, RN, BSN SPECTRA Director
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Diane Coomes, Project Assistant
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Melody Cherry, Project Assistant
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Angie Hammonds, Billing Technician
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Linda Carl, Billing Technician
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Aleisha Hurt, Billing Technician
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Sue Naccarato, Billing Technician
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Jenifer McDonald, Billing Technician
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Pricing Information:
Customers are charged a percentage of their Medicaid reimbursement.