THinman’s Testing Tips

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Traci Hinman
Instructional Support Specialist


END OF THE YEAR DLM Testlet Verification

Retrieve the DLM Blueprint Coverage Summary extract as stated below.

Open the spreadsheet and look at Columns T and U

Column U represents the required amount of testlets

Column T shows how many testlets the student has completed

Columns T and U will match when the student has completed all required testlets

Column V indicates if a field test was issued to the student

DLM Testlet Verification

Login to KITE


Role: District Test Coordinator

Organization: District Name

Assessment Program: DLM

Click on REPORTS

Click on Downloads (under Data Extracts)

Click on New File using the DLM Blueprint Coverage Summary extract

In the Create Extract Filters box, click the radio button next to District

Leave all other fields blank, and Click OK

Wait for file to generate

Double click on CSV file, and open the file

Look at column K

The goal is to have 100% under % Students Met (column K)

If not at 100%, why?

  1. Not all testlets have been completed
  2. Student may have taken wrong EEs
  3. Student may not have taken enough EEs

How to double check testlets

Click on REPORTS

Click on Downloads (under Data Extracts)

Click on New File using the DLM Test Administration Monitoring extract

In the Create Extract Filters box, select DLM next to Assessment Program

Leave all other fields blank, and Click OK

Wait for file to generate

Double click on CSV file, and open the file

Look at columns N and O. The number 0 is the only number that should be listed in columns N and O. If there are other numbers listed, contact your build test coordinators/sped teachers to see if testing has been completed.




District Test Coordinator and Building Test Coordinators

PLEASE make sure that the personnel listed below have this information and follow up to see that they are on track for the Dynamic Learning Maps instructionally embedded assessments.  Attached is a document showing the number of Essential Elements that need to be selected, instructed, and assessed in each of three assessment windows.  The first window opened on September 21.

Data Management/DLM Student Enrollment and Rostering

Registering students for the Dynamic Learning Assessments will NOT be done through the KIDS system with TEST records this year.  Students will be enrolled for DLM assessments through the KITE Educator Portal using the process described in the Data Management Manual to upload an Enrollment file.

After the students have been uploaded in the Enrollment file, Rosterfiles must be uploaded to Educator Portal to give teachers access to their students for DLM assessments.

The above Enrollment and Roster uploads should already be completed or near completion so teachers can begin working with their students in DLM

Teacher/Test Administrator

  1. Resources: DLM Test Administration Manual, Accessibility Manual, Guide to Educator Portal, Guide to Required DLM Training, and Educator Resource Page.
  2. Login to KITE Educator Portal and complete security agreement (needs to be done annually)
  3. Update and submit first contact survey for each student on your DLM roster.
  4. Update the Access File (PNP) for each student on you DLM roster.
  5. Complete required training before September 21 (training may be done after this, but must be completed before you can work with student in DLM instruction).

Reminder:  The DLM testing window opens September 21st!

DTC’s–Two actions have to occur before teachers can administer the DLM.
1.  An Enrollment Upload must be sent up to KITE
2.  Students will have to be attached to their teachers
How to do an Enrollment Upload via the Enrollment Upload Template
1.  Login into Educator Portal in KITE
2.  Click on Settings
3.  Click on Students
4.  Next to Select Action:  using down arrow click on Upload Enrollment
5.   Next to FILE:  hover on the question mark.  It will ask if you want to download the Enrollment Upload Template.  Double click on the template.
6.  Of the listed cells, you will need to fill out cells: B, C, D, G, H, I, K, L, M, N, Q, R, T, V, W
7.  In the DLM Data Management Manual 17-18 found on the following link,,  Pages 53-58 show what to insert into each cell.  Pages 59-60 lists the various codes used in the template.
7.5  Cell B is the letter D and the NUMBER zero (0) followed by the 3-digit district code.
8.  Cell W should say:    DLM
9.  Once the template is completed, save it as a csv file
10. Now the file is ready to be sent to KITE
11.  Within KITE, click on Settings.
12.  Click on Students
13.  Next to Select Action:  choose Upload Enrollment
14. Select the State, District
15. Click on CSV file and double click on the CSV file you created
16. Click Upload.
17. Once the file has uploaded, a box will show if you have you have rejected files.  If this occurs, double click on the file, and it will tell you the error.
18.  Fix any errors and re-upload the file.
How to attach DLM students to their teachers
1.  Log into KITE Educator Portal
2.  Click on Settings
3.  Click on Rosters
4.  Next to Select Action: using the down arrow select Create Roster
5.  Select appropriate State, District, and School
6.  Click on Search
7.  All DLM teachers and students should appear
8.  Under Roster Name, give the roster a name, usually teacher name and the subject  (EX:  Hinman ELA)
9.  Under Subject select either English Language Arts, Mathematics, or Science
10. Nothing needs to be selected for Course
11. Click on the teacher and click on the students who should be attached to the selected teacher.
12. Click SAVE
13.  Students should now be attached to the teacher for the selected subject.  Steps 5-12 must be completed for each DLM test that a student takes, such as ELA, Math, and possibly Science




Can I change a score once it is submitted?

  • No
  • The only way to override a score is to have the DTC assign a different scorer and have the new scorer grade the response.

We made changes to the scoring template and now it won’t upload.  What should we do?

  • We ask that scorers refrain from making ANY modifications to the scoring template when scoring students. If any modifications have been made to the scoring template this will cause problems when coordinators try and upload it to Educator Portal.  Adjusting the columns is fine. Examples include changing the column header names, modifying any of the student’s information (Modifying their name or test name).  Adding students that are not already on the scoring template.
  • If you have any questions or concerns, please contact the KITE Service Desk at 855-277-9752  or email them at Kansas Assessment Program Help

 I heard student responses for speaking were not be saved on the KITE servers.  Is this true?  If so, what can we do about it?

  • Last week there was an isolated report from a district where students were taking the speaking test and the answers were not being saved on the KITE Servers. Upon further investigation with the KITE Service Desk it was determined that the district’s content filter was not allowing communication with Amazon. Once the district enabled communication with the tests functioned as they should. Should you experience this issue, please have your IT team ensure that you are allowing this site in your content filter.

Educator Portal – HELP tab!  If you haven’t had time to access the HELP tab inside the Educator Portal it is full of “helpful” information to assist with scoring and administration!


K-ELPA Grade 1: Writing Rubric for Question 15

We received a call about the K-ELPA 1st Grade Writing test, and the rubric displaying in Educator Portal for Question #15. On the printed rubric materials, the question can be scored from 0-2; however, in Educator Portal, the rubric allows scores from 0-4 (and has different text in the rubric). After researching the issue, we determined that question #15 is a “Copy a Word” question and the printed rubric information (downloaded from Educator Portal) includes the correct “Copy a Word” rubric for #15.

Please use the printed rubrics when scoring.

ESOL students in Kansas will take the Kansas – English Language Proficiency Assessment (K-ELPA).  Four domains (reading, writing, listening, and speaking) are assessed at Grades K-12. This year’s assessment will be using items that were received from a third-party vendor, not developed at CETE. Following a joint review by KSDE and CETE of the test forms, it was determined that not all of the vendor’s items meet the high level of quality we would expect for our students in Kansas.  During test administration, if students indicate there is a problem with an item please report the issue just as you would with any other item. Please refer to the Test Security and Ethics Fact Sheet for this guidance.  Upon completion of testing, all items will be reviewed again and items that are of poor quality will be removed from the score.   Although the number of items with issues is not significant, we wanted you to know that we are aware that there are issues, and we are already taking steps for future test administrations to correct these problems.

K-ELPA scoring includes an option for simultaneous scoring in speaking.  To utilize the simultaneous scoring option you must have scoring completed by March 10.  However, if you wish to use the deferred model for scoring speaking you have until March 30 to complete scoring.

There have been some questions about scores since the release of the ELPA21 results on Tuesday, January 24th.  These scores are official and should be used to make educational decisions for our students.

This information is being added to the Reports Review Guide in the Authenticated Web Application.

Also being added to the review guide is a revised set of cut scores for the scale score ranges.  The cut scores that were first released contained a few inconsistencies and have been corrected.

Testing Tickets

There are no student tickets available for K-ELPA, ELA, math, and science summative testing. Usernames and passwords for students are found by downloading the Student Login Usernames/Passwords extract. If the student participated in Interim testing, usernames/passwords can also be obtained from those tickets. Extracts are found in KITE Educator Portal under Reports–>Downloads. Daily Access Codes are found under Manage Tests –> Test Coordination–>View Daily Access Codes. For more information about downloading Daily Access Codes, please access the Educator Portal Manual, the Kansas Examiner’s Manual (page 34-35) and the K-ELPA Examiner’s Manual (page 11, 20-21) on


Accessing Materials for KELPA2 Scoring

In order for scoring materials to be available in Educator Portal, the student(s) must have a KELPA2 test session. If you do not have test sessions for KELPA2, you will need to contact your test coordinator.

 Directions for Test Coordinators:

  1. Materials are found under Manage Tests–>Test Coordination. Select the school information on the search dropdowns and click the Search button. Once the test sessions appear, select the PDF icon in the Test Materials column.
  2. Materials can also be found under Scoring–>Score Tests. Select the appropriate grade level and then click Search. Choose the test session and click the Next button. Hint: You may need to scroll down to see the Next button. You will then see the PDF with scoring materials along with a list of student test sessions available for scoring.

 Directions for Teachers:

Materials for scoring are found under Scoring–>Score Tests. Select the appropriate grade level and then click Search. Choose the test session and click the Next button. Hint: You may need to scroll down to see the Next button. You will then see the PDF with scoring materials along with a list of student test sessions available for scoring.

All K-ELPA scoring materials and resources are now on the website!

KELPA2 Reports; Proficient Two Years, and Complete K-ELPA Download are now available in KSDE Authenticated Web Application under AMOSS.

  1. Proficient two years in a row and the district does not want to test them this year, simply send another TEST record at that time clearing the student from the test.
  1. Wait until after January 24th to send only those students that will be tested this year.

Thank you for your continued dedication.  Please contact Lee or Julie with any questions you may have.

K-ELPA Interactive Demos How-to


K-ELPA Manual


EDCS : EDCS data entry is currently unavailable for 2016-2017 school year due to system enhancements required by the Blue Ribbon Task Force Initiative.

We expect the system to be online 12/1/16.

Please do not upload TEST records with a K-ELPA indication in KIDS Collection until EDCS is back online.


K-ELPA students will be uploaded through a TEST upload after the first of the year.
For K and 1st graders, a printable PDF will be available in January for the writing piece.
When should I give the KELPA-P?  The KELPA-P is given as a screener anytime there is a question if a student should receive ESOL services.
Where do I find the KELPA-P documents to download?  The KELPA-P is found in the KSDE Web Application website.  You may need to ask your superintendent for permission to the KELPA_AMAO tab.
1. Login into the KSDE Web Applications website
2.  Click on KELPA_AMAO
3.  Click on KELPA-P Files for Download
4.  Click on the appropriate grade level
5.  A file will open
6.  Download and print the answer sheet, booklet, key, and manual
7.  Next, download the audio files, usually to a CD.  (Chocolate to your tech person is always a good idea!)
8.  You should be ready to test.



If you haven’t had a chance to visit lately you will find updated information about what interim mini tests are available, what’s coming in 2017 along with Interim Frequently Asked Questions.   Use the following link to access this important information:   Almost 25,000 interim mini tests have been administered since the launch of the interim in October!  Thank you for helping build a stronger  Kansas Assessment Program by using the interims!


KSDE is recruiting districts, buildings, and individual teachers to participate in the Interim Assessment Pilot Program that will launch on October 3, 2016.  A registration site for those who would like to participate is now open at  

INTERIMS ARE HERE!!!  Please use the following website for the Interim User Guide:

District Test Coordinators will need to complete a TASC upload for ELA and Math students who are taking the interims.  Please upload ONLY the students who are taking the interims.  After the initial upload is complete, TASC uploads will need completed for any new students who enter the district.

Have questions?
To submit a question